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Zotero: A Sources and Citation Management System: Zotero Desktop App

A guide to installing and adding Zotero, including a variety of outside resources to help.

Zotero Desktop Application

Open the stand-alone desktop app on your device.

The above image displays the app layout. Buttons from left to right:

  • Create a new collection: Use collections to keep sources separate for multiple assignments or projects.
  • Create a new item: Manually add a citation to your library. First select a format (book, article, video, etc.) and then complete the form.
  • Add an item by identifier: Add items to your library using a DOI, PubMed ID, or ISBN.
  • New note: Add notes to a source in your library or create a standalone note.
  • Add attachment: Attach a PDF or other file to a source in your library. This uses some of your 300 MB of free storage.
  • Search: Use the drop-down icon for an advanced search of your library. Use the blank for a basic search, such as for tags, titles, years, or other info.
  • "Locate" source online: At the bottom of the right-side icon menu, click the "Locate" icon (a circled arrow) to try to locate a copy of the source using various options. Library Lookup for Sullivan holdings needs to be setup in Zotero settings (see "Essential Settings")
  • Sync: Instruct your library to sync with Zotero's servers. This happens automatically on a schedule but if you are doing important work quickly: save often!

Essential Settings in the Zotero App

Zotero Settings Main Menu Essential Settings:

  • General > "Locate" -- add our link to "Find at Sullivan Libraries": https://openurl.ebsco.com/c/wtyhkq/openurl
  • Sync > Data Syncing -- add your account info here
  • Cite > Style Manager -- add or remove styles from the default set.
  • Cite > Word Processors -- reinstall the add-in for MS Word or LibreOffice